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10232019 CC/SAWRA Agenda - Regular Meeting (Posted 10/17/2019)TRI TA Mayor KIMBERLY HO Vice Mayor SERGIO CONTRERAS Council Member TAI DO Council Member CHI CHARLIE NGUYEN Council Member AGENDA CITY COUNCIL/SUCCESSOR AGENCY TO THE WESTMINSTER REDEVELOPMENT AGENCY REGULAR MEETING OCTOBER 23, 2019 REGULAR MEETING — 7:00 p.m. - Council Chambers 8200 WESTMINSTER BOULEVARD WESTMINSTER, CALIFORNIA 92683 If you need special assistance to participate in this meeting, please contact the City Clerk's office at (714) 548-3237. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 American Disabilities Act Title 11) NOTE: Any writings or documents provided to a majority of the City Council regarding any item on this agenda is available for public inspection at the public counter at City Hall located at 8200 Westminster Boulevard, Westminster, CA during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law. These writings are also available for review in the public access binder located in the entryway to the Council Chambers. AGENDA October 23, 2019 AGENDA INFORMATION MEETINGS Regular Meetings of the City Council are held the second and fourth Wednesday of each month at the hour of 6:00 p.m. (5:00 p.m. if deemed necessary) for Closed Session matters, if required. The public session of the meeting shall commence at 7:00 p.m. or as soon thereafter as possible. While in the City Council Chamber, please turn off all cellular phones and pagers. AGENDA INFORMATION The agenda contains a brief general description of each item to be considered. The agenda and supporting documentation is available for public review at the entryway of the Council Chambers prior to the meeting. On the Friday prior to the meeting, the agenda can be accessed on the City's web site at http://www.westminster-ca.gov. Live video streaming of regular meetings and an archive of agendas and minutes is also available on the City's website. ATTENDANCE AND PARTICIPATION BY THE PUBLIC Except as specifically provided by law for closed sessions, all meetings of the City Council Agency shall be open and public. Agendas for the City Council Agency meetings provide the public an opportunity to directly address the City Council on items of interest to the public that are within the subject matter jurisdiction of the City Council on any agenda items. NO action may be taken on items not listed on the agenda unless authorized by law. Unless otherwise extended by the City Council, the amount of time for each individual speaker shall not exceed five (5) minutes. WEBSITE/TELEVISED MEETING SCHEDULE Regular City Council meetings are broadcast live on Westminster Cable Channel 3 and REBROADCAST on Monday at 5:00 p.m., Wednesday at 7:00 p.m., Friday at 7:00 a.m. and Sunday at 8:30 a.m. The City's website (www.westminster-ca.gov) provides information about viewing live and archived City Council meetings. If you have internet access, you can follow the meeting live with a video stream on your computer. You will also have access to an archive of recent City Council meeting agendas, videos and minutes. PUBLIC USE OF COUNCIL CHAMBER EQUIPMENT All computer presentations must be e-mailed or provided on a portable USB device to the City Clerk at least 48 hours prior to the meeting. Items to be displayed on the overhead projector must be submitted to the City Clerk for review by staff to verify appropriateness for general audiences by noon on the day of the meeting and prior to the use of the equipment. Page 1 AGENDA October 23, 2019 7:00 P.M. CONVENE CITY COUNCIL/SUCCESSOR AGENCY TO THE WESTMINSTER REDEVELOPMENT AGENCY MEETING: CALL TO ORDER: ROLL CALL: TA, HO, CONTRERAS, DO, NGUYEN PRESENT: ABSENT: SALUTE TO FLAG: Mayor Ta INVOCATION: REPORT FROM CITY ATTORNEY/CLOSED SESSION REPORT EX PARTE COMMUNICATIONS REPORT FROM CITY CLERK 1. SPECIAL PRESENTATIONS - None. 2. ORAL COMMUNICATIONS THIS IS THE TIME OF THE MEETING THAT MEMBERS OF THE PUBLIC MAY ADDRESS THE CITY COUNCIL REGARDING ANY ITEMS ON THE AGENDA OR NON -AGENDA ITEMS THAT ARE WITHIN THE SUBJECT MATTER JURISDICTION, EXCEPT PUBLIC HEARING ITEMS. MEMBERS OF THE PUBLIC WISHING TO ADDRESS PUBLIC HEARING ITEMS SHALL DO SO AT THE TIME OF THE PUBLIC HEARING. UNLESS OTHERWISE EXTENDED BY A MAJORITY VOTE OF THE CITY COUNCIL, COMMENTS SHALL BE LIMITED TO FIVE (5) MINUTES PER SPEAKER. ANY PERSON WISHING TO ADDRESS THE CITY COUNCIL SHOULD COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS AND SUBMIT THE CARD TO THE CITY CLERK. WHEN YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME AND CITY OF RESIDENCE FOR THE RECORD. Page 2 AGENDA October 23, 2019 3. CONSENT CALENDAR ALL MATTERS LISTED UNDER THE CONSENT CALENDAR ARE CONSIDERED ROUTINE AND MAY BE APPROVED BY A SINGLE MOTION FOLLOWED BY A ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR STAFF REQUEST THAT SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION OR DISCUSSION. ROUTINE MATTERS 3.1 Notice of Completion for the Work Performed by All American Asphalt, Inc. for Bolsa Avenue Streets Improvement from Brookhurst Street to Ward Street. (Marwan Youssef) RECOMMENDATION: Staff recommends that the Mayor and City Council accept the subject project, and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office. 3.2 Grant of Exclusive Easement and Non -Exclusive Easement with Chevron U.S.A. Inc. (Chevron) for Relocation of Existing Oil Pipeline Related to the 1- 405 Widening Project. (Marwan Youssef) RECOMMENDATION: Staff recommends that the Mayor and City Council Approve the Granting of an Exclusive Easement and a Non -Exclusive Easement to Chevron U.S.A. Inc. (Chevron) to Facilitate the Relocation of their Existing Oil Pipelines within Goldenwest Street, Related to the 1-405 Widening Project. 3.3 Grant of Exclusive Easement and Non -Exclusive Easement with Crimson Pipeline for Relocation of Existing Oil Pipeline Related to the 1-405 Widening Project. (Marwan Youssef) RECOMMENDATION: Staff recommends that the Mayor and City Council Approve the Granting of an Exclusive Easement and a Non -Exclusive Easement to Crimson Pipeline (Crimson) to Facilitate the Relocation of their Existing Oil pipelines within Goldenwest Street, Related to the 1-405 Widening Project. ADMINISTRATIVE ACTIONS 3.4 Special Event Permit application from the Family Red Berets and the Coalition of the Republic of Vietnam Veterans Association to hold a Commemoration Ceremony on Saturday, October 26, 2019 at Sid Goldstein Freedom Park. (Diana Dobbert) RECOMMENDATION: Staff recommends that the Mayor and City Council approve the Special Event Permit for the Commemoration Ceremony at Sid Goldstein Freedom Park subject to the conditions. Page 3 AGENDA October 23, 2019 WARRANT REGISTER 3.5 (City Council/Successor Agency) Warrant Register dated October 3, 2019 through October 16, 2019. (Sherry Johnson) RECOMMENDATION: Receive and file. REPORTS 3.6 Treasurer's Report - September 2019. (Sherry Johnson) RECOMMENDATION: Receive and file. 3.7 2019 City of Westminster Water Master Plan Update. (Marwan Youssef) RECOMMENDATION: Receive and file. END OF CONSENT CALENDAR 4. PUBLIC HEARINGS ANYONE WISHING TO SPEAK ON AN OPEN PUBLIC HEARING IS REQUESTED TO COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS. PLEASE SUBMIT THE SPEAKER SLIP TO THE CITY CLERK. WHEN YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME AND ADDRESS FOR THE RECORD. AFTER THE PUBLIC HEARING IS OPENED, PERSONS SPEAKING IN FAVOR WILL BE HEARD FIRST, FOLLOWED BY THOSE PERSONS SPEAKING IN OPPOSITION; AND THEN PERSONS SPEAKING IN REBUTTAL. ONLY THOSE PERSONS WHO HAVE SPOKEN IN FAVOR WILL BE PERMITTED TO SPEAK IN REBUTTAL. SPOKESPERSON(S) DESIGNATED TO SPEAK IN FAVOR OR IN OPPOSITION WILL HAVE TWELVE (12) MINUTES TO SPEAK. THEREAFTER, EACH PERSON SPEAKING IN FAVOR OR IN OPPOSITION WILL HAVE THREE (3) MINUTES. THE TOTAL TIME FOR SPEAKING IN FAVOR OR IN OPPOSITION SHALL NOT EXCEED 30 MINUTES. THOSE PERSONS SPEAKING IN REBUTTAL WILL HAVE THREE (3) MINUTES EACH, OR A TOTAL OF 20 MINUTES. THE CITY COUNCIL MAY USE ITS DISCRETION TO ALLOW A SPEAKER TO EXCEED THE TIME LIMITS. NOTE: IF A CHALLENGE IS MADE BY ANY PARTY IN COURT FROM ACTIONS ARISING OUT OF A PUBLIC HEARING, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE OR IN WRITTEN CORRESPONDENCE DELIVERED AT THE PUBLIC HEARING OR PRIOR THERETO. Page 4 AGENDA October 23, 2019 4.1 Public Hearing Regarding the Creation of District Boundaries for District - Based City Council Elections. (Christine Cordon) • Staff Report • Mayor and City Council Discussion • Open Public Hearing • Speaking in Favor • Speaking in Opposition • Speaking in Rebuttal (only those who spoke in favor can speak in rebuttal) • Close Public Hearing • Mayor and Council Member Comments • Council Action RECOMMENDATION: Staff recommends that the Mayor and City Council receive input from the community regarding the creation of City Council district boundaries for district -based City Council elections. 5. REGULAR BUSINESS 5.1 Adoption of the Orange County Regional Water and Wastewater Multi -Hazard Mitigation Plan of 2019. (Marwan Youssef) RECOMMENDATION: Staff recommends that the Mayor and City Council adopt a Resolution entitled, "A Resolution of the Mayor and City Council of the City of Westminster Approving and Adopting the Orange County Regional Water And Wastewater Hazard Mitigation Plan." 5.2 Approval of Utility Agreement No. UK149201 Between the Orange County Transportation Authority (OCTA) and the City of Westminster (City) for the Relocation of the Milton Avenue Waterline to Accommodate the 1-405 Widening Project. (Marwan Youssef) RECOMMENDATION: Staff recommends that the Mayor and City Council: A) Approve the subject agreement and authorize the City Manager to execute on behalf of the City; and B) Approve a budget adjustment in the amount of $23,992. 5.3 Notice of Completion for Work Performed by Vertech Industrial Systems, for the Supervisory Control and Data Acquisition (SCADA) System Upgrade. (Marwan Youssef) RECOMMENDATION: Staff recommends that the Mayor and City Council accept the subject project, and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office. Page 5 AGENDA October 23, 2019 5.4 Job Reclassifications Derived from the Completion of the Classification Study. (Cyndie Sanders) RECOMMENDATION: Staff recommends that the Mayor and City Council approve the noted job reclassifications and authorize a temporary rate increase for those positions without completed pay grade and step data. 6. LEGISLATIVE ITEMS 6.1 Continued from the meeting of October 9, 2019: Rules of Decorum and Civility Policy for City Council Meetings. (Christine Cordon) RECOMMENDATION: Staff recommends that the Mayor and City Council consider the draft policy and provide direction to staff regarding adoption of the resolution and implementation of the policy. 6.2 (City Council/Successor Agency) Investment Policy Update. (Sherry Johnson) RECOMMENDATION: Staff recommends that the Mayor/Chair and City Council/Agency Members adopt a Resolution entitled, "A Resolution of the Mayor and City Council of the City of Westminster Amending the Statement of Investment Policy." 7. COMMISSION AND COMMITTEE ITEMS - None. 8. COMMENTS AND REQUESTS FOR AGENDA ITEMS FROM CITY COUNCIL/AGENCY MEMBERS (Including AB 1234 Report when required) 9. CITY MANAGER REPORT 10. COUNCIL/AGENCY ADJOURNMENT Special Meeting will be held Tuesday, October 29, 2019 at 6:30 p.m. in the Council Chambers for a public hearing regarding the formation of districts. Next Special Meeting will be held Wednesday, November 6, 2019 at 7:00 p.m. in the Council Chambers. DECLARATION: This agenda was posted on the Bulletin Board outside of the Council Chambers, where completely accessible to the public, at least 72 hours in qdvance of the City Council Meeting. Christine Cordon, City Clerk Page 6